Program Manager, SBIR

Larta institute
Blog
November 22, 2022
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Reports to: Executive Leadership
Location: Los Angeles (HQ in Downtown LA)

Who is Larta Institute?

Larta Institute is a non-profit organization accelerating innovation and entrepreneurship.  Our mission is to foster science and technology innovation for a sustainable planet. 

Our planet is experiencing significant global problems created by human behavior and policies affecting the environment, food, education, energy, and healthcare systems. New science and technology play a critical role in transforming how we sustainably feed, fuel, and heal the world.  

Larta was founded in 1993, in Los Angeles, as one of California’s regional technology alliances to stimulate the economic development of technology-based enterprises in Southern California. Larta quickly became the national partner for numerous federal government agencies to commercialize novel research and innovation – including DARPA, NIH, DOE, NSF, NIST, NOAA, and USDA. 

Today, our innovation platform and ecosystem accelerate new science and technology from idea to sustainable enterprise – by providing a unique combination of connections, resources, and funding. We have helped over 4,500 startups, and our alumni have raised over $6.5 billion in funds. 

What is the role?

The Program Manager oversees the planning, development, and delivery of Larta’s SBIR programs and manages program associates and interns. Larta runs CAPs (Commercialization Assistance Programs) for various United States Federal Agencies such as the National Oceanic and Atmospheric administration (NOAA), the Department of Agriculture (USDA), and the Department of Energy (DOE) as well as multiple other non-federal agency-contracted programs. These programs are designed to help innovative entrepreneurs and university researchers with the launch of their technologies, that are working towards global sustainability development goals, to market. The position require score program management competencies, including communications, technical design, monitoring and evaluation, and presentation skills. The Program Manager will be a lead member of the Larta Programs team assisting innovative entrepreneurs and university researchers to receive support with commercialization activities, such as customized business consulting, IP assessment, market research, pitch deck review, company financials, website design, and marketing and branding as well as introducing them to key industry stakeholders and potential investors. The Program Manager will have complete responsibility and ownership over the schedule, budget, risk, stakeholder, communications, procurement, communications, resources management and control, contract compliance and execution of all programs assigned. The PM will be a natural leader aligned with Larta’s mission and goals for social impact who can show by example exemplary program management skills and inspire and mentor the program team assigned to them to bring out the best in everyone for maximum positive impact on the team and the organization.

What would my day look like? 

  • Plan and design new programs which includes program proposals and contracts issuance, portal development with Larta IT team, program management plans including schedule, resources, budget, communications, and risks.
  • Design and meet program goals for the year based on Organization goals.
  • Executing signed contracts on a day to basis by assigning expert resources, issuing, and tracking work orders, reviewing program deliverables, and monitoring the progress of program deliverables.
  • QA/QC of program deliverables.
  • Implement process improvements to ensure operational efficiency.
  • Track all steps within the project process flow.
  • Communicate and collaborate with clients/companies, Principal Advisors (PAs), expert resources, and Larta program team management.
  • Responsible for conflict resolution with any of the program stakeholders.
  • Recruit Principal Advisors (PAs), mentors, and expert resources including onboarding, training and management.
  • Oversee and manage Program Associates and interns, including training, regular check-ins, day-to-day task management, and long-term goal setting.
  • Ensure entrepreneurs in the program are well-served, including overseeing: marketing outreach, introductory information sessions and Principal Investigator (PI) Conferences including scheduling speakers and Principal Advisors, intake meetings, program enrollment, kick-off webinars, PA matching, and service delivery.
  • Oversee Conferences, including:
    • Select PAs to participate and manage all logistics
    • Lead PA training through pre-conference webinars and on-site meetingsManage all 1:1 meeting logistics and meet with companies as necessary
    • Serve as point-person to companies and PAs throughout conference
  • Create monthly and annual reports.
  • Track all reporting and maximize billing opportunities.
  • Oversee service delivery, including onboarding and management of companies to receive services, market research, company outreach and needs assessments, resource matching, quality assurance, market research review, and gauging company satisfaction.
  • Improve existing services to include templates, Commercialization Plan samples, and case studies. Make additional recommendations of tools and resources as needed.
  • Conduct regular meetings and conference calls with agencies on the implementation of key deliverables and the evolving requirements of the program.
  • Manage the planning and logistics of industry events to increase Larta’s visibility and to grow partnerships.
  • Work with the Information Systems (Dev) team to optimize internal systems for intake of existing and new companies, streamlining service selection for companies, and tracking of communication, progress, delivery, and satisfaction metrics.
  • Increase enrollment outreach to include phone calls and direct marketing emails. Streamline services for returning companies and companies with multiple concurrent grants.
  • Participate in meetings and collaborate within Larta, with other functions in the organization.

What skills and experience does Larta require?

  • Bachelor’s degree (preferably in science-related fields and/or business). Master’s degree is a plus.
  • Minimum of 3-4 years professional work experience in Program/Project Management and Market Research, Business Development. 
  • Demonstrated experience developing and implementing large scale programs/projects from inception to completion, including development and adherence to timelines and budgets.
  • Strong proficiency in Office 365, specifically Excel, Word, and PowerPoint. Experience with HubSpot a plus.
  • Interest in new science & technology start-ups, innovation, entrepreneurship, emerging companies, and ventures preferred.
  • Prior sales and/or business development experience is a plus.
  • Knowledge of government programs such as Small Business Innovation Research (SBIR),
  • Excellent verbal and written communication skills 
  • Skilled in data analytics and presenting data with charts, graphs, and other tools.   
  • Ability to thrive under pressure while simultaneously managing multiple issues and assignments in a fast-paced environment. 
  • Ability to collaborate with culturally diverse staff across teams. 
  • Ability to build, lead and manage high performing teams.

What we offer!

Larta Institute offers a competitive and attractive compensation and benefits package, as follows: 

  • Full-time employment within a mission-driven, non-profit organization
  • An open, diverse, and inclusive culture, with a commitment to job stability and personal growth
  • Opportunities dedicated to personal and professional development
  • Annual performance bonus potential
  • Paid vacation, holiday, and sick time
  • Paid time off for one week during the end of year holidays
  • Health insurance coverage, with low to no employee premium contribution
  • 401(k) with employer match
  • Subsidized parking or transportation
  • Monthly reimbursement on data package (internet/mobile)

Diversity, Equity, and Inclusion

Larta Institute is committed to providing an accessible, safe, respectful, and welcoming environment for all. Our Anti-Discrimination Policy aims to ensure that all members of the Larta Institute community – including our staff, startup founders, mentors, government officials, industry executives, investors, speakers, sponsors, donors, advisory board members, and other community members – are treated with dignity and respect in an open culture that is free from harassment, discrimination, violence, and other inappropriate conduct. 

Larta Institute is committed to diversity, equitable access, and inclusion. 

Employment Status: Exempt 

Salary range: $70,000 – 80,000

Seniority Level: Manager 

How to Apply

Complete an application, including providing a resume and cover letter here

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion. 

Larta Institute is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities, and experience. We believe that it is an essential part of Larta’s overall commitment to attract, hire and develop a strong, talented, and diverse workforce. Larta Institute is committed to complying with all applicable laws prohibiting discrimination as defined by both California and federal laws.

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